Administrative and Logistics Intern Needed at AIMS
Job Description
About Us
The African Institute for Mathematical Sciences (AIMS) is committed to transforming Africa through advanced scientific training, innovative research, and impactful community engagement. We are seeking a dedicated and proactive Administrative and Logistics Intern to join our team in Kigali. This role is ideal for an organized and detail-oriented individual who is passionate about supporting smooth operational workflows and contributing to the success of institutional activities.
Key Responsibilities:
- Provide administrative and logistical support to the Operations team to ensure efficient daily office operations, events, and activities.
- Coordinate office logistics, maintain records, manage correspondence, and assist in procurement and travel planning.
- Track and maintain logistics requisition records, support documentation reviews, and assist in preparing and updating office policies and procedures.
- Manage office supply orders, research and engage new vendors to promote cost-efficient procurement practices.
- Prepare payment documents, expense claims, and service agreement files, ensuring accuracy and completeness before processing.
- Ensure timely submission of required documentation for approvals and financial transactions.
- Contribute to improving operational workflows through proactive support and collaboration with team members.
Requirements:
- Bachelor’s degree or Diploma in Business Administration, Logistics, Management, or a related discipline.
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent attention to detail and high levels of accuracy in handling documentation.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work collaboratively in a multicultural and dynamic environment.
Why Join AIMS?
At AIMS, you will be part of a mission-driven organization dedicated to empowering Africa’s most talented young scientists. This role provides hands-on professional experience in administration and logistics while contributing to meaningful institutional outcomes.
Job Information
- Location: Kigali, Rwanda
- Contract Type: 1 Year, Full-Time (On-site)
- Organization: African Institute for Mathematical Sciences (AIMS), Rwanda
Deadline: November 15 2025
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Requirements
- Bachelor’s degree or Diploma in Business Administration, Logistics, Management, or a related discipline.
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent attention to detail and high levels of accuracy in handling documentation.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work collaboratively in a multicultural and dynamic environment.
Why Join AIMS?
At AIMS, you will be part of a mission-driven organization dedicated to empowering Africa’s most talented young scientists. This role provides hands-on professional experience in administration and logistics while contributing to meaningful institutional outcomes.
Job Information
- Location: Kigali, Rwanda
- Contract Type: 1 Year, Full-Time (On-site)
- Organization: African Institute for Mathematical Sciences (AIMS), Rwanda
Deadline: November 15 2025