Data Entry Officer At The Smile Outreach

Data Entry Officer At The Smile Outreach

The Smile Outreach is a non-profit organization with a mission to empower and uplift communities across Africa, focusing on adolescent health, women’s empowerment, and youth agency for social change.

Our work is driven by a commitment to tackle pressing issues across the following areas, sexual grooming and cross-generational sexual relationship, menstrual inequity, child marriage, and harmful traditional practices through education, support, and advocacy.

Data Entry Officer (Volunteer Role)

• Location: Remote
• Reports To: Monitoring & Evaluation Lead, Programs Manager
• Commitment: 5–10 hours/week
• Duration: 12 Months (with possibility of renewal and transition into a part-time paid role depending on funding availability)

Role Summary of the Data Entry Officer At The Smile Outreach

• The Smile Outreach is seeking a detail-oriented and reliable Volunteer Data Entry Officer to support the accuracy, integrity, and security of data generated across our programs.
• This role is crucial in documenting field activities, organizing feedback from adolescents, updating dashboards, and ensuring donor reports are supported by solid, traceable evidence.
• Whether you’re an aspiring M&E professional, someone with a passion for systems, or just love organizing information that powers real change—this opportunity is for you.
• We are especially excited to work with women, given our 90% women-led team culture.

Key Responsibilities of the Data Entry Officer At The Smile Outreach

Data Collection & Input

• Enter field data (attendance, survey forms, outreach feedback) from facilitators, club coordinators, and project teams into standardized templates and Google Sheets.
• Ensure all records are complete, accurate, and match the documentation submitted.
• Transcribe and organize survey responses, focus group insights, and testimonial content from participants.

Data Management & Documentation

• Maintain up-to-date and organized records of all project activities.
• Help clean and validate data for reporting and presentation use.
• Tag and file images, videos, and consent forms using agreed file-naming protocols.

Monitoring & Evaluation Support

• Collaborate with the M&E team to organize and analyze outreach data across Bold Spaces, Pad Stations, Writing Competitions, and Club Activities.
• Support the generation of monthly summaries or infographics for internal and external reports.
• Keep digital trackers and attendance sheets up to date across projects.

Operational & Strategic Support

• Flag inconsistencies or gaps in reports for review and follow-up.
• Assist with data summaries during quarterly grant or donor reporting periods.
• Participate in knowledge-sharing sessions and internal audits to improve data practices.

Qualifications & Skills

• A minimum of a diploma or equivalent certification in statistics, social sciences, computer science, or a related field.
• Experience in data entry, data collection, or administrative support (volunteer or professional).
• Strong proficiency with Google Sheets, Excel, and basic data visualization tools.
• Excellent attention to detail, accuracy, and confidentiality.
• Ability to work independently with minimal supervision in a remote setting.
• Experience working in nonprofit or grassroots programs is a plus.

Core Competencies

• Alignment with The Smile Outreach’s mission and values.
• Commitment to gender equity and youth-led development.
• Organized, systematic, and process-oriented thinker.
• Proactive communicator and eager collaborator.
• Adaptable and responsive to changing program needs.

What We Offer

• Flexible remote work with supportive weekly check-ins.
• Opportunity to contribute to life-changing programs like Bold Spaces, The Good Cycle, and Hand-to-Mind Clubs.
• Recognition, professional references, and public acknowledgement of your work.
• Direct access to impact data shaping national and international donor conversations.
• A meaningful chance to help shift narratives around adolescent health, menstrual justice, and gender equity.

Apply Here for Data Entry Officer At The Smile Outreach