Executive Assistant at Global Ease HR Consulting

Executive Assistant at Global Ease HR Consulting

• Location: Karu, Abuja (FCT)
• Employment Type: Full-time
• Salary: N100,000 – N130,000 monthly

Description

• The Executive Assistant to the Managing Director provides high-level administrative, strategic, and operational support to ensure the efficient functioning of the Executive Office.
• The role requires a highly organized, proactive, and tech-savvy individual who can manage multiple priorities, support decision-making through quality reporting, and represent the Managing Director in meetings and engagements when required.

Key Responsibilities
Executive Support:

• Manage the MD’s calendar, appointments, and scheduling of meetings
• Coordinate internal and external communications on behalf of the MD
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle confidential information with a high level of discretion.

Strategic and Administrative Support:

• Support the MD in strategic planning and execution of key initiatives
• Conduct research and provide insights to support business decisions
• Assist in developing presentations, reports, and strategic documents
• Track progress on key projects and ensure timely execution.

Report Writing & Documentation:

• Prepare high-quality reports, briefs, and presentations for management use
• Analyze data and present findings in a clear and structured format
• Maintain proper documentation of executive decisions and business activities.

Meeting Representation:

• Represent the MD at meetings, events, and engagements when required
• Accurately communicate the MD’s position and feedback
• Provide detailed reports and feedback after meetings.

Communication & Coordination:

• Serve as a liaison between the MD and internal/external stakeholders
• Ensure smooth communication across departments
• Follow up on delegated tasks to ensure completion.

Travel Coordination:

• Manage travel arrangements including bookings, itineraries, and logistics
• Be available to travel on short notice when required
• Support the MD during business trips and engagements.

IT & Digital Efficiency:

• Utilize digital tools to improve workflow and productivity
• Manage virtual meetings, digital documentation, and online communication platforms
• Support the MD in leveraging technology for operational efficiency.

General Administrative Duties:

• Oversee day-to-day administrative functions of the Executive Office
• Ensure efficient filing systems (both physical and digital)
• Perform any other duties as assigned by the MD.

Qualifications

• Interested candidates should possess a Bachelor’s Degree with 1 – 2 years of experience.

Method of Application

Interested and qualified candidates should send their CV to: globeeasyhr@gmail.com using the Job Position as the subject of the email.