Executive Assistant (Music & Touring) at Windcatcher Production Inc.

Role: Executive Assistant (Music & Touring)

Location: Fully Remote (Work from Anywhere)

Type: Full-Time

Compensation: USD $2,800–$3,200/month + discretionary performance-based bonus

Apply Before: October 29th, 2025

About Windcatcher Production

At Windcatcher Production, we believe that live music has the power to unite, inspire, and transform. Our mission is simple yet powerful to craft concert experiences that connect audiences and artists across the globe.

From Europe to North America, Australia, New Zealand, and the Middle East, we’ve brought unforgettable performances to life each event carefully designed to make every note, lyric, and moment truly memorable.

Beyond touring, Windcatcher Production is deeply committed to artist empowerment. We offer creative guidance, strategic management, and global partnerships that help artists amplify their voices and reach new horizons.

Now, we’re inviting a passionate and detail-oriented Executive Assistant to join our remote team and be part of this creative journey.

About the Role

This isn’t your typical assistant role, it’s a hybrid of executive support, tour coordination, and creative collaboration. As our Executive Assistant (Music & Touring), you’ll work hand-in-hand with leadership to manage international tours, production schedules, artist projects, and day-to-day operations.

You’ll wear many hats; from organizing calendars across time zones to advancing shows with venues and handling financials. But more importantly, you’ll be part of something bigger: bringing live music to audiences around the world.

If you thrive in fast-paced environments, love music, and have a knack for managing details while thinking creatively, this role is your backstage pass to a truly global experience.

What You’ll Do

Executive Support

• Manage calendars, emails, and priorities across multiple time zones.
• Prepare agendas, track action items, and coordinate follow-ups for meetings and planning sessions.

Booking & Contracts

• Be the first point of contact for booking inquiries.
• Draft and manage offers, contracts, and countersignatures.
• Track holds, confirmations, and maintain organized booking records.

Production Advancing

• Collaborate with venues on technical riders, stage plots, and schedules.
• Oversee settlements and reconcile post-show records to ensure everything runs smoothly.

Finance & Administration

• Prepare invoices, track payments, and follow up on outstanding balances.
• Maintain organized documentation for contracts, invoices, and compliance.

Marketing & Media

• Coordinate on-sales, listings, and marketing assets with venues and internal stakeholders.
• Ensure accurate event listings across Bandsintown, Songkick, and company platforms.
• Support press and influencer outreach; liaise with designers and freelancers.

Travel & Hospitality

• Book flights, hotels, and ground transport.
• Prepare detailed itineraries for each tour leg.

Merchandising & E-commerce

• Support show-day merchandise setup and logistics.
• Track inventory, sales, and assist with online merch operations via platforms like Shopify.

Communication Hub

• Serve as a central point of contact for promoters, venues, and partners.
• Manage general inquiries from the company website and social media.

Special Projects & Research

• Research opportunities for bookings, brand partnerships, grants, and industry programs.

What You Bring

• 2–5+ years of experience in music or entertainment (executive support, booking, or tour admin).
• Excellent written communication and professional email etiquette.
• Strong organizational and time-management skills — thrives under pressure.
• Proficiency with Google Workspace and spreadsheets.
• Familiarity with ticketing systems and concert deal terminology.

Bonus Skills (Nice-to-Have)

• Experience with Canva, Adobe, or DocuSign.
• Understanding of Shopify or merch workflows.
• Exposure to press/media coordination or influencer outreach.

Why Join Windcatcher Production?

Working at Windcatcher means being part of a global creative team that believes in the power of live music and meaningful connections. You’ll have the chance to:

• Collaborate with artists, promoters, and venues worldwide
• Work on projects that blend creativity with precision.
• Grow your career in a company that values innovation, inclusion, and artistry.
• Contribute to memorable concert experiences that resonate across borders.

If you’re looking for a role where every day brings new challenges, creative energy, and opportunities to make a real impact, this is it.