Executive Assistant to CEO at XTREME Mindz Solutions Limited

Executive Assistant to CEO at XTREME Mindz Solutions Limited

• Location: Hybrid Remote in Abuja
• Job Type: Full-time
• Pay: ₦200,000 per month

Responsibilities of the Executive Assistant to CEO at XTREME Mindz Solutions

• Daily management of his calendar, arranging all meetings and visits for him.
• Being substantially responsible on a day-to-day basis for the prioritization and organization of workload, diary management, and supporting him during his absence.
• You will need to use your high level of initiative in providing a gatekeeping and sign-posting function in terms of telephone, email, official visits, etc, and highlight any sensitive, contentious, or important items.
• Work to understand his schedule to readily determine whether to accept a meeting request or request more information regarding the meeting request.
• Effective and efficient management of his outer office.
• Take pictures and videos of him, and also create content as required.
• Work with the Partnership department and the Graphic Designer to create content and share where required.
• Make flight and hotel reservations and be available to travel with him occasionally.
• Provide full EA support and have the ability to undertake a wide range of tasks as delegated, to ensure completion with set targets and deadlines.
• To act as secretary to official and team meetings, make available meeting links as required, take meeting notes, and publish minutes promptly.
• Utilize a wide range of software, including Word, Excel, and PowerPoint, to manage meetings, communications, and processes.
• Ensuring that he is equipped with all the necessary tools to carry out his job function.
• Liaison with other departments to ensure smooth coordination.
• Ensure enquiries are dealt with efficiently and professionally, prioritizing and taking necessary action, and tracking enquiries/actions to ensure their satisfactory completion.
• Deal competently and with confidentiality with extremely sensitive information and have due regard for data protection.
• Perform other related duties as may be requested by the CEO.

Key Requirements

• BSc in Secretarial Studies or its related field
• Good interpersonal skills
• Strong time management and organisational skills
• Comfortable with figures and attention to detail
• Previous EA and/or secretarial experience
• Knowledge of working with Microsoft applications
• Good telephone manner
• Excellent level of English both written and spoken

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