Remote Executive Assistant

Are you highly organized, proactive, and comfortable working in a fast-paced environment where priorities can change quickly?

A high-performing Principal is seeking an exceptional Executive Assistant who can serve as a trusted extension of their work. This is more than a traditional administrative position. The successful candidate will help manage priorities, protect the Principal’s time, improve communication, and ensure that important tasks and projects are followed through to completion.

Key Responsibilities

The Executive Assistant will be responsible for:

• Managing and prioritizing emails, calendars, calls, and daily workflows.
• Attending meetings, taking detailed notes, and tracking action items.
• Acting as a gatekeeper by managing communications and protecting the Principal’s time.
• Organizing projects, tasks, deadlines, and executive priorities.
• Drafting emails, correspondence, and meeting summaries.
• Conducting research and presenting clear summaries and recommendations.
• Tracking commitments and proactively following up to ensure tasks are completed.
• Anticipating the Principal’s needs and resolving problems before they become bigger issues.
• Using AI tools and technology to improve productivity and streamline workflows.

What We’re Looking For

The ideal candidate should be exceptionally intelligent, quick to learn, and highly organized. Previous experience working directly with a top executive or senior leader is important.

You should also have:

• Excellent written and verbal English communication skills.
• Strong critical-thinking and problem-solving abilities.
• Outstanding attention to detail.
• Confidence to ask questions, speak up, and seek clarification when necessary.
• A high level of trustworthiness and discretion.
• Strong ownership, accountability, and self-motivation.
• The ability to handle multiple priorities in a fast-moving environment.
• A professional work environment with limited outside distractions.

Technology Skills

Candidates should have:

• Advanced proficiency in Microsoft Excel.
• Strong knowledge of Microsoft Outlook, Word, PowerPoint, and Teams.
• Good working knowledge of Google Workspace.
• Daily experience using ChatGPT and other AI productivity tools.
• The ability to quickly learn new software and business systems.

If you want to become a trusted and indispensable partner to a high-performing executive and you enjoy challenging work where your ability to anticipate, organize, and execute truly matters—this opportunity could be a great fit.